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Every company will extract and use data inevitably. It could be data of the employees of the company or consumers (both, data subjects). Compliance with Data Protection Regulations will not only save a company from heavy sanctions but also encourage business transactions with other business organizations that share the same core values on data protection. Here are some ways that a company can comply with existing data protection regulations:
1. Appoint a Data Protection Officer
A data protection officer is someone who is appointed to ensure adherence to this Regulation, relevant data privacy instruments, and data protection directives of the Data Controller. A Data Protection Compliance Organisation (DPCO) can also be appointed to perform audits, conduct training, and data protection compliance consulting for data controllers within the meaning of the regulation.
2. Lawful processing
Lawful processing in the context of the Data Protection Regulation of 2019 is listed from a-e of Part 2 of the regulation. Lawful protection includes:
Consent of the data subject
The processing being a necessary part of the fulfilment of a contract
Compliance of a legal obligation
Protect the vital interests of the subject or another natural human
Necessary for performance of a task carried out in the public interest or in exercise of official public mandate vested in the controller;
3. Use Privacy Policies
Privacy policies are mandated by part 2.5 of the Data Protection Regulation of 2019. A privacy policy is a statement or a declaration which states in clear terms how an organization intends to use the information that it collects from data subjects. This policy must be simple and clear, such that the target data subjects will understand.
Fun Fact
A data controller can be fined a percentage of its annual gross revenue if it is found guilty of breaching your privacy rights.
4. Use Information Security Policies
Information Security Policies are policies used in an organization in order to facilitate the protection of data in that organization, either of the employees or other data subjects. There are several policies that can be used like Email Protection Policy, Password-protection Policy, and Clean-Desk Policy, to mention a few.
5. Returns to The Commission
A data controller who has processed the data of more than 1000 data subjects with a period of six months must submit a soft copy of the summary of an audit in the form specified by the regulation. Also, on an annual basis, a Data Controller who has processed the Personal Data of more than 2000 Data Subjects in a period of 12 months shall, not later than the 15th of March of the following year, submit a summary of its data protection audit to the Agency in the requisite format.
Please do not take any of the information above as legal advice. We consistently try to do our best to provide you useful information in the form of articles, nothing can substitute actual professional legal advice. You can reach out by clicking here for legal advice.
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